Why HOA Boards Needed a Centralized Maintenance System
VRT Sync came to us with a vision but no existing system. They wanted to build a web platform that would modernize how HOA boards, property managers, and contractors coordinate on property maintenance. The core challenges: fragmented communication, limited contractor accountability, and no centralized way to track work or support informed decision-making across communities.
How We Built a Map-Driven Property Management Platform
We handled the full product build—web development, product design, software integration, and QA working together from the start. The platform centers on dynamic mapping powered by QGIS, paired with task management tools for property admins and contractors.
Interactive Community Mapping Features
Layered community maps showing infrastructure, irrigation zones, tree planting, and more give stakeholders complete visibility into property assets.
Contractor Task Management and Invoice Tracking
Task creation and management for contractors and maintenance teams, plus invoice tracking across service providers, keeps all work organized in one place.
Property Maintenance Reporting Tools
Reports for water usage, irrigation systems, and tree planting support data-driven decisions. Weekly QA cycles kept us catching bugs early and adapting to new requirements without losing momentum. Tightly scoped sprints and continuous alignment across teams meant we launched on time without cutting corners on code quality.
Full Transparency for HOA Stakeholders
VRT Sync launched with a fully operational platform and the foundation to scale as they add more communities. Every stakeholder—boards, managers, contractors, and residents—now has full transparency, leading to better customer satisfaction and faster, more informed decisions.
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