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Case Study: Map-Driven Property Management for VRT Sync

How Fetchly built VRT Sync's map-driven property management platform. Read our case study on custom business solution development using geolocation.

Fetchly ·

Launched
Fully operational platform
4
Stakeholder groups on one system
Ready
To scale to more communities
Sector
HOA & property management software
Challenge
HOA boards had no centralized system: maintenance, contractors and residents were tracked separately.
What we did
A greenfield map-driven property platform with community mapping, contractor task management and invoice tracking.
Services
Product designWeb platformMappingCustom software

  1. Why HOA Boards Needed a Centralized Maintenance System

    VRT Sync came to us with a vision but no existing system. They wanted to build a web platform that would modernize how HOA boards, property managers, and contractors coordinate on property maintenance. The core challenges: fragmented communication, limited contractor accountability, and no centralized way to track work or support informed decision-making across communities.

  2. How We Built a Map-Driven Property Management Platform

    We handled the full product build—web development, product design, software integration, and QA working together from the start. The platform centers on dynamic mapping powered by QGIS, paired with task management tools for property admins and contractors.

  3. Interactive Community Mapping Features

    Layered community maps showing infrastructure, irrigation zones, tree planting, and more give stakeholders complete visibility into property assets.

  4. Contractor Task Management and Invoice Tracking

    Task creation and management for contractors and maintenance teams, plus invoice tracking across service providers, keeps all work organized in one place.

  5. Property Maintenance Reporting Tools

    Reports for water usage, irrigation systems, and tree planting support data-driven decisions. Weekly QA cycles kept us catching bugs early and adapting to new requirements without losing momentum. Tightly scoped sprints and continuous alignment across teams meant we launched on time without cutting corners on code quality.

  6. Full Transparency for HOA Stakeholders

    VRT Sync launched with a fully operational platform and the foundation to scale as they add more communities. Every stakeholder—boards, managers, contractors, and residents—now has full transparency, leading to better customer satisfaction and faster, more informed decisions.